Automate your educational processes and strengthen support

Simplify registration, track educational impact, and engage your learners with personalized automations.

Automations for educational structures

Problem

Manual application management leads to lost applications due to abandonment and ties up significant administrative resources on repetitive tasks. This manual approach compromises process transparency and limits the ability to provide personalized follow-up for applicants based on their application status.

Solution

We automate the entire registration process: automatic reminders for application completion, notification of missing documents, and classification of applications based on their progress. This orchestration ensures systematic follow-up without manual intervention.

Objectives

Automating registrations facilitates access to training and eliminates the loss of applicants due to lack of follow-up. This optimization significantly improves the transparency of the admission process and maximizes the conversion rate of applications into effective registrations, enhancing the institution's attractiveness.

Estimated indicators

+40%

Increased completion rate

-30%

Reduced administrative time

-25%

Fewer non-responses

Problem

Manual collection of progress data (attendance, participation, results) leads to delays in detecting difficulties and limits the ability for early intervention. This fragmentation of information compromises pedagogical individualization and delays the identification of dropout risks.

Solution

We automatically centralize all learning data (attendance, progress, participation) to generate early alerts and individualized reports. This consolidation allows for early detection of difficulties and real-time adaptation of pedagogical actions.

Objectives

Automation of tracking significantly improves individualized support and effectively prevents dropouts through early detection of warning signs. This enhanced personalization optimizes learning paths and maximizes success rates through targeted and timely pedagogical intervention.

Estimated indicators

-25%

Fewer dropouts

+30%

Increased satisfaction

+40%

Improved educational responsiveness

Problem

Manual communication around key events leads to forgotten information and uneven participant mobilization. This manual approach limits community engagement and compromises the highlighting of the institution's key moments due to a lack of coordination and personalized follow-up.

Solution

We automate engagement campaigns for all key events: targeted information, scheduled reminders, and personalized support in preparation. This orchestration ensures consistent communication and optimal engagement from the educational community.

Objectives

Automating campaigns significantly strengthens community ties and improves participant involvement in institutional events. This optimized engagement highlights collective and individual successes, reinforcing belonging to the institution and maximizing the impact of key educational and institutional moments.

Estimated indicators

-35%

Increased open rate

+20%

Increased event engagement

+18%

Increased loyalty

Problem

Manual management of administrative deadlines leads to forgotten validations, processing delays, and a significant workload for managers. This manual approach compromises administrative rigor and limits the fluidity of exchanges with beneficiaries due to a lack of systematic follow-up.

Solution

We automate the tracking of all administrative deadlines: file validations, missing documents, renewals with automatic alerts for beneficiaries and managers. This orchestration ensures complete traceability and optimal responsiveness across all processes.

Objectives

Administrative automation significantly improves process rigor and streamlines institutional exchanges. This optimization drastically limits tracking errors and accelerates processing times, enhancing service quality and user satisfaction through impeccable administrative management.

Estimated indicators

+30%

Faster file validation

-25%

Fewer errors

-40%

Less administrative time

Problem

Repetitive information requests tie up administrative and pedagogical teams with low-value-added responses. This manual management generates variable response times and limits information accessibility outside of opening hours, compromising user autonomy.

Solution

We deploy an AI guidance assistant capable of automatically handling common questions and directing users to the appropriate contacts based on specific needs. This solution ensures immediate 24/7 access to information, personalized according to each user's situation.

Objectives

The guidance assistant automates first-level interactions and significantly improves the accessibility of institutional information. This optimization reduces requests to human teams while strengthening user autonomy, allowing for continuous support and optimal responsiveness to guidance needs.

Estimated indicators

+45%

Questions handled without human intervention

-30%

Less stress for teams

+20%

Increased satisfaction

Problem

The lack of a consolidated view on engagement, course completion, and social impact limits the ability to evaluate educational actions. This data fragmentation compromises strategic decision-making and reduces the ability to showcase results to stakeholders.

Solution

We create a unified dashboard that automatically centralizes all impact metrics: learner engagement, completion rates, satisfaction, and measurable social impact. This consolidation provides a comprehensive strategic overview for management teams.

Objectives

The impact dashboard optimizes the measurement of pedagogical effectiveness and improves strategic decision-making through consolidated and reliable data. This educational intelligence allows for continuous refinement of pedagogical actions and effective showcasing of results to funders and institutional partners.

Estimated indicators

+30%

Improved educational responsiveness

+35%

Faster decision-making

+20%

More reliable reporting

Our figures

250+

hours saved per month for our clients

+32%

leads converted thanks to our automated systems

+77%

average ROI on investments

Automation areas

Internal process automation

Analysis of operations (projects, administration, supply chain) to identify repetitive tasks, followed by the implementation of automated workflows to structure actions and reduce manual interventions.

Sales-oriented automations

Automation of sales cycle steps, including prospect management, follow-up emails, CRM updates, and quote generation, to unify and simplify sales processes.

Marketing & post-purchase automation

Implementation of automated scenarios to manage communication with leads and clients, through email sending, contact segmentation, and actions triggered after a purchase.

Dashboards for management

Creation of dashboards connected to various data sources to centralize key indicators, visualize performance in real time, and facilitate decision-making.

Vision Next, the natural continuation of an agency innovating since 2017

Founded by the creators of Colibrity – a digital agency recognized by companies such as Ubisoft, Kia, and Nielsen – Vision Next builds on more than 200 projects carried out in key sectors: retail, e-commerce, agencies, SaaS solutions, and educational organizations.

Discover the agency

Our methodology

1

Audit and needs assessment

Workshops with your teams to understand your current processes, identify friction points, and define automation opportunities.

2

Tailor-made proposal

Presentation of a clear roadmap with priority automations to implement, ranked by impact and complexity.

3

Deployment & integration

Implementation of validated automations, technical testing, and adjustments before full delivery.

4

Continuous analysis and improvement

Performance monitoring for two months, workflow adjustments based on results, and identification of new opportunities.

Our partners

We work with

Automation

n8n

make

zapier

CRM

HubSpot

PipeDrive

Klaviyo

Brevo

Others

Work management tools

Monday

Asana

ClickUp

Others

ChatBots / AI Solutions

Intercom

Sensefuel

Botpress

Others

CMS

WordPress

Shopify

PrestaShop

Others

Messaging tools

Microsoft Teams

Slack

WhatsApp

Others

File management tools

Google Drive

Microsoft 365

Others

FAQ

The duration depends on the scope, but a standard project usually takes between 3 and 6 weeks, including audit, deployment, and adjustments.

No. The goal is to eliminate repetitive and time-consuming tasks so that teams can focus on high-value missions.

We work with well-known no-code and AI tools such as n8n, Intercom, Botpress, Make, or Liveblocks, and we also adapt to your existing tools.

No, we can support you even if you are starting from scratch. And if you are already equipped, we improve and connect your current tools.

Yes, all our solutions comply with GDPR standards. Your data remains confidential and is processed through secure connections.

Yes, two months of support are included in each mission to analyze results and adjust automations based on actual usage.

Book a 30-minute slot with an expert to improve administrative, pedagogical, and relational management through automation.

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